TERMS AND CONDITIONS

About.

FAB SCIENCE is a limited company registered in England. FAB SCIENCE Limited is a provider of science and educational activities such as; holiday clubs, workshops, birthday parties and other events. Services are provided to children, young people, teachers, parents and carers at a variety of locations including public venues and private homes.

 General.

1. The terms and conditions in this document, should be read in conjunction with our booking forms, quotations and correspondence.
2. No variation of these terms and conditions is permitted unless expressly accepted by a director of Fab Science in writing.
3. In these terms and conditions, ‘you’, ‘the customer’, ‘parents’, ‘carers’, ‘schools’ all mean the buyer. ‘We’ and ‘Fab Science’ mean the seller.

 Website and other publicity material.

1. Information about our services may be found on the company website, other websites, social media and in printed publicity material. This is an indication of the types of services offered and individual events may not contain all of the advertised activities.
2. If a particular service or activity is specifically required this must be requested in writing and Fab Science staff will plan to include it. In any case, all activities are subject to risk assessments on the day, availability of materials and the presenter’s judgment of safety and suitability for the event. We reserve the right to alter any activities where a change is more appropriate for the venue, age/ability/needs of the children.
3. All pricing found online and in publicity material is not binding and a quotation should be requested for specific events.

Photography and Promotional Material.

1. Fab Science may take photographs and videos at holiday camps and share these on the company website, social media, printed materials and other promotional materials. These will only be used for promoting Fab Science activities and events. Parents are asked for photo consent when booking camps and photos are only used where parental consent has been obtained. Children are also asked for verbal consent when photos are being taken.
2. If photos of parties and private events are shared with Fab Science by parents, whether directly or through social media, these may be used for the reasons outlined above. The responsibility of gaining consent from the parents of any children in the images lies with the parent sharing the photos.
3. If photos of in-school workshops are shared with Fab Science by the school, whether directly or through social media, these may be used for the reasons outlined above. Schools should maintain a record of photo consent and only share images that are allowed to be used (any children without photo consent should be blocked in images before sharing with Fab Science).

Estimations and Quotations.

1. All quotations are valid for 30 days
2. Any indication of availability is only valid at the time of correspondence. We do not reserve dates until a booking is made (unless otherwise agreed in writing).

Booking, payment and cancellation (holiday camps)

1. All bookings must be completed online using the Class for Kids booking platform.
2. Bookings are provisional until payment is received. If payment is not received at the time of booking, a reminder email will be sent. If payment is still not received within 5 days, the booking may be cancelled with no further correspondence.
3. Waiting lists operate on the Class for Kids platform for any camps that are fully booked. Entry onto the waiting list does not guarantee a place and will not carry over to any future events. If a place becomes available for your child, an email offer will be sent. If this not responded to (and payment made) within 24 hours, it may expire and the place will be passed to another child on the list.
4. The minimum age for participation in holiday clubs offered by the seller is five years of age on the date of the event. Proof of age may be requested but it is the sole responsibility of the parent or guardian of the participant to ensure compliance with this requirement.
5. Any sibling or other discounts are offered at the discretion of Fab Science. Proof of identification may be required to qualify for any discounts offered.
6. Refunds are not available for cancellation by the customer. The place may be transferred to another child, provided that enough notice is given and that the activity/group is appropriate for the child. This is at the discretion of Fab Science. Any variation from this is a gesture of goodwill only.

 Booking, payment and cancellation (private parties and events)

1. All bookings are provisional until:
   1. We have received a completed Party Booking Form from you.
   2. We have received a deposit payment from you.
   3. We have confirmed receipt of these in writing.
2. Full payment (including for any extras) must be received at least 24 hours before the party start time. We reserve the right to cancel the party if payment is not received. Presenters cannot accept payment at the party.
3. All payments (including deposits) are non-refundable if the party is cancelled or changed by the customer. We will always endeavour to be flexible with changes if given notice but cannot guarantee this. Any changes from the agreed booking are made at the discretion of Fab Science are a gesture of goodwill.

Booking, payment and cancellation (in-school workshops and events)

1. All bookings are provisional until:
   1. We have received a completed School Booking Form from you.
   2. We have confirmed receipt of this in writing.
2. The member of school staff who completes the booking form is responsible for making arrangements within school, agreeing funding and completing any purchase orders, risk assessments and facilities requests as necessary.
3. An invoice will be sent to the school at the start of the month when the event is occurring. Payment will be due at the end of that month.
4. A minimum of two weeks notice is required for any changes or cancellations. Later cancellations may incur a charge of up to the full cost. This is at the discretion of Fab Science.

Cancellation, changes or limitations to services provided by Fab Science

1. Fab Science shall not be liable for any failure to deliver any goods or services arising from circumstances outside their control.
2. Non-exhaustive illustrations of such circumstances would be, illness of an event leader, road traffic or other such accident or breakdown, an act of God, war, riot, restrictions due to pandemic or other public health event, abnormal weather conditions, fire, flood, strikes or delay by suppliers of materials.
3. If Fab Science are prevented from delivering an event due to any such reasons, we will notify the customer as soon as is reasonably practical.
4. If the contract is cancelled in this way, Fab Science will refund any payment which the customer has already made (subject to deduction of any amount that Fab Science are entitled to claim for services already provided) but we will not be liable to compensate the customer for any further loss or damage caused by the failure to deliver.

Participant Behaviour and Exclusions.

1. It is the responsibility of the person making the booking (parent/carer/school) to ensure that we are aware of any special educational needs, medical, behavioural or other conditions which may affect children’s participation in an event.
2. We will make every reasonable effort to accommodate any such requirements when notified in advance. However, we reserve the right to refuse participation if we cannot safely manage the child’s needs within existing staffing arrangements.
3. We may refuse participation to any person who is or appears to be unwell at our sole discretion.
4. Fab Science shall not be responsible for the administration, supervision or application of any medicines or other medical requirements which a participant may have (with the exception of emergency allergy and/or asthma medications at holiday camps). We reserve the right to refuse participation where the person making the booking has not made full and adequate provision for such requirements to be dealt with by an appropriate adult, or has not provided the prescribed medication.
5. Late arrival to holiday camps will be considered on a case by case basis but we reserve the right to refuse participation to any attendee arriving more than 30 minutes after the start time and no refunds will be given.
6. At birthday parties and private events, we allow up to ten minutes from the agreed start time to allow for late arrivals of guests. Any delays beyond that may result in a shorter event. If time can be made up, this is at the discretion of the presenter.
7. At holiday camps, any child who is affecting the safety or enjoyment of other children by behaving in a disruptive, dangerous or unhygienic way, may be asked to sit out of activities or parents may be asked to collect the child. In such a case no full or part refund will be given and any participation of future events will be at the sole discretion of Fab Science.
8. At birthday parties and other private events, any child who is affecting the safety or enjoyment of other children by behaving in a disruptive, dangerous or unhygienic way, may be asked to sit out of activities and the customer is responsible for supervising them for the rest of the duration of the event (or asking their parent to do so).
9. At birthday parties and other private events, we reserve the right to cancel specific activities or curtail the event if behaviour of children or adults makes it unsafe. This is at the sole discretion of the presenter but the decision would not be made without consultation with the customer.
10. At in-school workshops, school staff are responsible for supervision and managing any medical, behavioural or special educational needs of the children participating. If a child is affecting the safety or enjoyment of other children by behaving in a disruptive, dangerous or unhygienic way, our presenter may ask for them to be removed from the activity.
11. We have a zero tolerance approach to abuse of our staff and any threatening behaviour will result in a termination of an event.
12. If a child is removed from an event/activity, or if an event is cancelled or curtailed for any of the above reasons, Fab Science will not be liable and no refunds will be given.

Venue Facilities and Safety.

1. Where an event is taking place in a location of the customer’s choice (ie, school, home or hired venue) it is the sole responsibility of the customer to ensure that the venue;
   1. Has appropriate permissions, authorisation, insurance and safety features for such an event to be hosted.
   2. Is a safe and secure environment, suitable for children’s activities.
   3. Has sufficient access, parking, space, tables, toilets, plug sockets and a suitable sink (with hot water).
   4. If parking is not available on site, there must be loading/unloading facilities and parking nearby.
   5. Animals, younger children and members of the public are not able to interfere with the safe delivery of the activities.
2. We must be informed of any parking or access issues before the event and may need to charge for extra time and/or parking costs.
3. Activities may need to be changed or the event may be cancelled or curtailed if the presenter is not confident that the venue is safe and appropriate for the activities. No refunds will be made in this event.
4. Fab Science will not be liable for any costs incurred or time lost if the venue facilities (including access and parking) are not sufficient. Any time lost is the liability of the customer and if any time can be made up, this is at the sole discretion of the presenter.
5. At parties, private events and in-school workshops, the customer must provide adequate adult supervision for the number of children present.
6. We reserve the right to limit participant numbers or increase the cost if adequate supervision is not available or if participant numbers exceed those agreed in the accepted booking. It is important to bear this in mind if siblings are attending the party. If they are not included in the agreed numbers, they will need to be provided with a different activity by the customer and supervised by parents or other attending adults.
7. At holiday camps, customers must only access the parts of the school that are clearly marked. To comply with our safeguarding procedures, parents/carers will not be allowed into the building unless agreed by Fab Science staff. This will be for a minimum amount of time and they must be supervised at all times.

Legal.

The contract shall be governed by and construed in accordance with English law and all disputes arising in connection with the contract shall be submitted to the jurisdiction of the English courts.